Click it, and you’ll see a small portion of the Billable Expense screen. The transaction will open, and you’ll notice that there’s a small “View link” in the Billable column. To revisit this transaction, click “View” and “Edit” at the end of the corresponding row. Go to the Expense Transactions page to see a table with all the saved billable expenses. To do this, either click the “+New” button and then “Expense” or click the “Expenses” link in the toolbar and then click “New transaction” and “Expense.” Complete the fields and place a check mark in the “billable” column and add the customer (and project if applicable) name from the drop-down list. Record the client’s “billable expense” in QuickBooks Online the same way that you add all your other expenses. QuickBooks Online keeps this info about this client in your data file. If you wish to “up-charge” the services, enter that number in the billable field. Click the box in front of the word “Billable” to indicate this will be charged to your client or customer. Click “+New,” then “Single time activity,” Complete the blanks and select items in the entry fields from drop-down lists until the “form” is completed.ĭon’t forget to mark the activity as “billable” (check the box in front of the word “billable”) and add the client or customer name in the transaction field.įor example, your employee’s billing rate is $75/hour. Here is how to add “billable time” activity to your QBO accounting data. QBO also offers specially designed reports that help you track unbilled time and expenses. QBO has a built-in “reminder tool” that lets you know about these “billable expenses.” Each time you create an invoice in QBO for a customer with “billable expenses,” the reminder pops up until you either add the time or expense to the customer’s invoice or cancel the reminder. QuickBooks Online (QBO) calls these “billable expenses.” There may be other times when either you or one of your employees spends time providing services for your clients and you need to keep track of the time and bill the client directly for that time. There may be times when you have to buy things relating to a specific client’s project, but those costs will eventually be reimbursed to you by the client.
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